PRIVACY POLICY — Top International Boarding Schools Ltd — Last Updated: May 2026
1. Introduction

Welcome to Top International Boarding Schools ("we", "our", "us"). We are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal information when you use our website at topinternationalboardingschools.com and our school matching service. Top International Boarding Schools Ltd is registered in England and Wales. We are registered with the Information Commissioner's Office (ICO) as a data controller. Please read this policy carefully. By using our website and services you confirm that you have read and understood this policy.

2. Who We Are

Business Name: Top International Boarding Schools Ltd.
Website: www.topinternationalboardingschools.com
Contact Email: contact@topinternationalboardingschools.com
ICO Registration Number: C1927427

3. What Personal Data We Collect

When you use our school matching service or complete our scorecard questionnaire we may collect the following personal data: Full name. Email address. Phone number. Country of residence. Child's age and gender. Educational preferences and requirements. Budget information. Timeline for school entry. Any other information you voluntarily provide. We only collect information that is necessary to provide our matching service.

4. How We Collect Your Data

We collect personal data through: Our online scorecard questionnaire hosted via ScoreApp. Contact forms on our website. Direct email correspondence. Enquiries submitted via our website.

5. How We Use Your Personal Data

We use your personal data for the following purposes: To match you with suitable UK boarding school education consultants. To forward your details to our partner education consultant agencies with your consent. To respond to your enquiries. To send you relevant information about our services. To improve our website and services. To comply with our legal obligations. We will never use your data for any purpose beyond what is described in this policy without obtaining your explicit consent first.

6. Sharing Your Personal Data

We share your personal data with the following third parties: Education Consultant Agencies — With your explicit consent we share your contact details and questionnaire responses with our partner education consultant agencies so they can contact you regarding suitable UK boarding schools. Technology Partners — We use the following third party platforms to operate our service: ScoreApp for questionnaire and lead capture. Wix for website hosting. Zoho Mail for email communication. Zapier for data automation. All third party partners are required to handle your data securely and in accordance with UK GDPR. We will never sell your personal data to any third party.

7. Special Category Data — Children's Information

Our service involves the collection of information about children including age and gender. We treat this information with the utmost care and in full compliance with UK GDPR and the Children's Code (Age Appropriate Design Code). We only collect the minimum information about children necessary to provide our matching service. We do not collect any sensitive personal data about children beyond age and gender. Parents and guardians must be over 18 to use our service and provide consent on behalf of their child.

8. Legal Basis For Processing

We process your personal data under the following legal bases: Consent — you have given us clear consent to process your data for the purposes described. Legitimate Interests — processing is necessary for our legitimate business interests in operating a school matching service. Legal Obligation — where we are required by law to process your data.

9. How Long We Keep Your Data

We retain your personal data for the following periods: Active leads for 12 months from the date of collection. Completed matches for 24 months from the date of completion. Email correspondence for 24 months. Financial records for 7 years as required by HMRC. After these periods your data will be securely deleted.

10. Your Rights Under UK GDPR

You have the following rights regarding your personal data: Right to Access — you can request a copy of the personal data we hold about you. Right to Rectification — you can ask us to correct inaccurate data. Right to Erasure — you can ask us to delete your personal data. Right to Restrict Processing — you can ask us to restrict how we use your data. Right to Data Portability — you can request your data in a portable format. Right to Object — you can object to us processing your data. Right to Withdraw Consent — you can withdraw your consent at any time. To exercise any of these rights please contact us at contact@topinternationalboardingschools.com. We will respond to all requests within 30 days.

11. Cookies

Our website uses cookies to improve your experience. Cookies are small text files stored on your device when you visit our website. We use the following types of cookies: Essential Cookies — necessary for the website to function. Analytics Cookies — help us understand how visitors use our site. Marketing Cookies — used to deliver relevant content. You can control cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of our website.

12. Data Security

We take the security of your personal data seriously. We implement appropriate technical and organisational measures to protect your data against unauthorised access, loss or disclosure. All data is stored securely and access is restricted to authorised personnel only.

13. International Data Transfers

Some of our third party service providers may process data outside of the UK. Where this occurs we ensure appropriate safeguards are in place in accordance with UK GDPR requirements.

14. Changes To This Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by updating the Last Updated date at the top of this page. We encourage you to review this policy periodically.

15. How To Complain

If you are unhappy with how we have handled your personal data you have the right to complain to the Information Commissioner's Office (ICO). Website: ico.org.uk. Telephone: 0303 123 1113. You may also contact us directly at contact@topinternationalboardingschools.com.

16. Contact Us

If you have any questions about this Privacy Policy or how we handle your data please contact us. Top International Boarding Schools Ltd. Email: contact@topinternationalboardingschools.com. Website: www.topinternationalboardingschools.com. This Privacy Policy was prepared for Top International Boarding Schools Ltd and reflects our commitment to responsible data handling under UK GDPR legislation.